The Microsoft Office for Mac Keyboard Shortcuts Cheat Sheet

The Microsoft Office for Mac Keyboard Shortcuts Cheat Sheet

Here we can see, “The Microsoft Office for Mac Keyboard Shortcuts Cheat Sheet”

Our list of common keyboard shortcuts for Microsoft Office for Mac will assist you in getting your work done faster.

Keyboard shortcuts save time regardless of what sort of computer you employ. To assist you’re employed faster here may be a list of commonly-used shortcuts for Microsoft Office on Mac. We’ve included OneNote, Outlook, Excel, PowerPoint, Word, and a few basic universal shortcuts to start with. We’ll even show you ways to make your custom keyboard shortcuts.

So, if you’ve been wondering which Mac Excel shortcuts can assist you in moving through spreadsheets quicker or which Mac Word shortcuts can assist you in formatting text faster, we’ve got you covered.

Shortcut (Mac)


Basic Shortcuts Across Applications

Cmd + P or Ctrl + P


Cmd + F


Cmd + X or Ctrl + X


Cmd + C or Ctrl + C


Cmd + V or Ctrl + V


Cmd + S or Ctrl + S


Cmd + Z or Ctrl + Z


Cmd + Y or Ctrl + Y or Cmd + Shift + Z


Cmd + Ctrl + R

Minimize or maximize the ribbon

Microsoft OneNote

Option + Tab

Switch between notebook sections

Cmd + Shift + Up Arrow

Move selected paragraphs up

Cmd + Shift + Down Arrow

Move selected paragraphs down

Cmd + Shift + Left Arrow

Move selected paragraphs left

Ctrl + Tab

Switch between pages

Shift + Return

Insert a line break

Cmd + D

Insert the current date

Cmd + Shift + Down Arrow

Insert the current date and time

Cmd + K

Insert a link

Option + Delete

Delete the word to the left

Fn + Option + Delete

Delete the word to the right

Ctrl + G

View a list of open notebooks

Cmd + Option + F

Search all notebooks

Cmd + N

Create a notebook page

Cmd + Shift + M

Move a page

Cmd + Shift + C

Copy a page

Microsoft Outlook — Email

Cmd + N

Create a message

Cmd + S

Save the open message to Drafts

Cmd + Return

Send the open message

Cmd + E

Add an attachment to the open message

Cmd + K

Send and receive all messages

Cmd + R

Reply to the message

Shift + Cmd + R

Reply to all

Cmd + J

Forward the message

Microsoft Outlook — Calendar, Notes, Tasks, and Contacts

Cmd + N

Create an event, note, task, or contact

Cmd + O (letter O)

Open the selected event, note, task, or contact


Delete the selected event, note, task, or contact

Shift + Ctrl +

Navigate to the next pane

Cmd + T

Switch the calendar view to include today

Cmd + J

Send the note as an email

Microsoft Outlook — Flagging Messages, Tasks, and Contacts

Ctrl + 1


Ctrl + 2


Ctrl + 3

This week

Ctrl + 4

Next week

Ctrl + 5

No due date

Ctrl + 6

Custom due date

Ctrl + =

Add a reminder

0 (zero)

Mark complete

Microsoft Excel

Ctrl + Shift + =

Insert cells

Cmd + — or Ctrl + -

Delete cells

Cmd + Shift + K

Group selected cells

Cmd + Shift + J

Ungroup selected cells

Cmd + K or Ctrl + K

Insert a hyperlink

Cmd + D or Ctrl + D

Fill down

Cmd + R or Ctrl + R

Fill right

Ctrl + ; (semicolon)

Enter the date

Cmd + ; (semicolon)

Enter the time

Cmd + Shift + * (asterisk)

Select only visible cells

Shift + Delete

Select only the active cell when multiple cells are selected

Shift + Spacebar

Select the row

Ctrl + 9

Hide rows

Ctrl + Shift + (

Unhide rows

Ctrl + Spacebar

Select the column

Ctrl + 0 (zero)

Hide columns

Ctrl + Shift + )

Unhide columns

Shift + Return

Complete an entry and move up


Complete an entry and move right

Shift + Tab

Complete an entry and move left


Cancel an entry

Shift + F2

Insert, open, or edit a comment

Ctrl + Delete

Scroll to the active cell in a worksheet


Move between unlocked cells on a protected worksheet

Ctrl + Page Down or Option + Right Arrow

Move to the next sheet in a workbook

Ctrl + Page Up or Option + Left Arrow

Move to the previous sheet in a workbook

Home or Fn + Left Arrow

Move to the beginning of the row

Ctrl + Home or Ctrl + Fn + Left Arrow

Move to the beginning of the sheet

Ctrl + End or Ctrl + Fn + Right Arrow

Move to the last cell in use on the sheet

Page Up or Fn + Up Arrow

Move up one screen

Page Down or Fn + Down Arrow

Move down one screen

Option + Page Up or Fn + Option + Up Arrow

Move left one screen

Option + Page Down or Fn + Option + Down Arrow

Move right one screen

Microsoft PowerPoint

Cmd + N

Create a presentation

Cmd + O (letter O)

Open a presentation

Cmd + W

Close a presentation

Cmd + P

Print a presentation

Cmd + S

Save a presentation

Cmd + Shift + N or Ctrl + N

Insert a slide

Cmd + Shift + Return

Play from the first slide

Cmd + Return

Play from the current slide

Esc or Cmd + . (period) or — (hyphen)

End the slide show

Ctrl + H

Hide the pointer

Cmd + 1

Normal view

Cmd + 2

Slider sorter view

Cmd + 3

Notes page view

Cmd + 4

Outline view

Cmd + Ctrl + F

Full screen view

Option + Return

Presenter view


Turn the screen black while in presentation mode


Turn the screen white while in presentation mode

Microsoft Word

Cmd + E

Center a paragraph

Cmd + J

Justify a paragraph

Cmd + L

Left align a paragraph

Cmd + R

Right align a paragraph

Cmd + Shift + >

Increase font size

Cmd + Shift + Customize Keyboard. Then choose a category and a command. If a current shortcut exists, it’ll display within the Current Keys area.

Select it and click on Remove. to feature a replacement shortcut; enter your required keys to the Press new keyboard shortcut section. You’ll plan to save your changes in your current document or the Word document template. Then hit OK.

One Other Custom Keyboard Shortcut Option

Some Keyboard Shortcuts We Can’t Live Without


User Questions:

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